Meetings Management

Conference & Meeting Planning Services

Standard Conference & Meeting Planning Services

  • Site selection, including initial research and site visits
  • Negotiate contracts with hotels, conference centers, and other venues to be used during the event
  • Organize and oversee presenter and participant communications
  • Create and oversee social events, tours, hospitality services, and more
  • Plan appropriate food and beverage services for all aspects of the conference
  • Negotiate contracts with service providers, including audio-visual coordinators, decorators, transportation, and security
  • Design advance and final programs, syllabi, handouts, and proceedings
  • Perform any or all aspects of advance and on-site registration
  • Manage exhibit process, including sales, booth management, and on-site coordination
  • Design and implement marketing materials and plans
  • Organize and oversee award presentations
  • Design and manage spectacular Opening Ceremonies
  • Expert on-site administration of conference
  • Impeccable record keeping

Additional Services Available For Scientific/Medical Meetings

  • Manage any or all tasks related to abstract collection and review
  • Prepare abstracts for journal publication
  • Mobile app and web site development
  • CME compliance
  • Plan and execute hands-on learning labs