Conference & Meeting Planning Services
Standard Conference & Meeting Planning Services
- Site selection, including initial research and site visits
- Negotiate contracts with hotels, conference centers, and other venues to be used during the event
- Organize and oversee presenter and participant communications
- Create and oversee social events, tours, hospitality services, and more
- Plan appropriate food and beverage services for all aspects of the conference
- Negotiate contracts with service providers, including audio-visual coordinators, decorators, transportation, and security
- Design advance and final programs, syllabi, handouts, and proceedings
- Perform any or all aspects of advance and on-site registration
- Manage exhibit process, including sales, booth management, and on-site coordination
- Design and implement marketing materials and plans
- Organize and oversee award presentations
- Design and manage spectacular Opening Ceremonies
- Expert on-site administration of conference
- Impeccable record keeping
Additional Services Available For Scientific/Medical Meetings
- Manage any or all tasks related to abstract collection and review
- Prepare abstracts for journal publication
- Website design for event
- Program Committee Liaison
- Faculty Management
- Coordinate speaker invitations and abstracts
- Collect presentations, ensure CME compliance
- On-site management of faculty and presentations
- Develop task lists for each aspect of event planning
- Develop on-site timeline for staff responsibilities and vendors
- CME compliance
- Set up and manage mobile event apps
- Plan and execute hands-on learning labs
- Manage planning of Satellite programs, Special Interest Groups, and Surveys