Meetings Management

Conference & Meeting Planning Services

Standard Conference & Meeting Planning Services

  • Site selection, including initial research and site visits
  • Negotiate contracts with hotels, conference centers, and other venues to be used during the event
  • Organize and oversee presenter and participant communications
  • Create and oversee social events, tours, hospitality services, and more
  • Plan appropriate food and beverage services for all aspects of the conference
  • Negotiate contracts with service providers, including audio-visual coordinators, decorators, transportation, and security
  • Design advance and final programs, syllabi, handouts, and proceedings
  • Perform any or all aspects of advance and on-site registration
  • Manage exhibit process, including sales, booth management, and on-site coordination
  • Design and implement marketing materials and plans
  • Organize and oversee award presentations
  • Design and manage spectacular Opening Ceremonies
  • Expert on-site administration of conference
  • Impeccable record keeping

Additional Services Available For Scientific/Medical Meetings

  • Manage any or all tasks related to abstract collection and review
  • Prepare abstracts for journal publication
  • Website design for event
  • Program Committee Liaison
  • Faculty Management
    • Coordinate speaker invitations and abstracts
    • Collect presentations, ensure CME compliance
    • On-site management of faculty and presentations
  • Develop task lists for each aspect of event planning
  • Develop on-site timeline for staff responsibilities and vendors
  • CME compliance
  • Set up and manage mobile event apps
  • Plan and execute hands-on learning labs
  • Manage planning of Satellite programs, Special Interest Groups, and Surveys